Before you decide to appear before a Committee, you may wish to discuss your concerns with a member of Town staff and/or your Councillor. If your issue cannot be resolved in this manner, staff can advise you of the next steps to address your concerns.
If you wish to address a Standing Committee or Council as a delegation, you must submit a Delegate Request form or written notice, to the contact information found at the bottom of this page, to the Clerk's Division by 10:00 a.m. on the day of the Committee or Council meeting.
Delegations may be heard at a Standing Committee or Council meeting. A delegation at Standing Committee or Council may speak for a maximum of 10 minutes. If a matter has been previously considered during a Standing Committee meeting, delegates may only provide new information and will be limited to 5 minutes. If several delegates wish to address an issue, the Clerk will encourage them to select one spokesperson to present their views within the allotted time frame. Delegations may extend their speaking time with the permission of the Standing Committee/Council by majority vote of the members present.
Format and guidelines for appearing before Council or Committee
If, as a delegation, you wish to be heard on an item that is not listed on the meeting's agenda, you will be required to submit written documentation on the nature of the presentation. The Clerk will refer this information to the appropriate department for review and consideration. If a report to Standing Committee/Council is necessary, you will be advised of the timing of the report by the appropriate department and you will be permitted to appear as a delegation.
Copies of agendas are available prior to meetings from the Clerk's Division or from the Town's Council Calendar. Please note that meeting dates are subject to change. Please contact the Clerk's Division to confirm meeting dates.
Information on upcoming reports includes details on proposed report topics which are scheduled to be discussed by Town Council or Standing Committee in the near future.
For more information on this topic, please use our Feedback form to submit comments or inquiries to: 'townclerk'
Phone: 905 878-7252 ext 2130
Fax: 905 876-5022